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# [Write-up] Manually adding Students

# Manually Adding Students

Admin can manually add students to the system for internal management purposes. 

Follow the steps below carefully to avoid duplicate student records and registration issues.

## Steps to Manually Add a Student

1. Go to **Students**
2. Click on **All Students**
3. Click the green **Create New Member** button at the top right
4. Enter the following details:
    * First Name
    * Last Name
    * Phone Number
5. Click **Create Member**

## Important Notes

### Email ID Cannot Be Added Manually

The system does not allow admins to manually add a student’s email ID because:
* The email address must be verified by the student
* The student must create and set their own password
* This helps prevent:
    * Incorrect email entries
    * Verification issues
    * Unauthorized account access
For security and verification purposes, students must complete their own registration.

## What Happens After You Add a Student?

Adding a student manually is only for **administrative tracking and management**.
The student will **NOT**:
* Have access to the system
* Be able to log in
* Be able to join classes
until they complete their own registration through the platform.

## Important: Use the Same Phone Number

When the student later registers themselves, they **must use the exact same phone number** that was entered during manual creation.
The system uses the phone number as a unique identifier to match records.
### If the Phone Numbers Match
* The system links the student’s self-registration to the existing admin-created profile
* Only one student record is maintained
### If the Phone Numbers Do Not Match
* The system treats it as a completely new student
* A duplicate student profile is created
* This can cause:
    * Duplicate records
    * Class assignment confusion
    * Reporting inconsistencies

## Best Practice Recommendation

|| To avoid duplicate records and registration confusion, it is strongly recommended that students register themselves directly using:
Their own phone number
Their own email address
This ensures proper verification, secure access setup, and accurate student records.

![](https://storage.crisp.chat/users/helpdesk/website/-/b/8/f/5/b8f5b9e7ca1e580/allstudentslivedemo_99mpa6.png)