Manually Adding Students

Admin can manually add students to the system for internal management purposes.

Follow the steps below carefully to avoid duplicate student records and registration issues.

Steps to Manually Add a Student

1. Go to Students
2. Click on All Students
3. Click the green Create New Member button at the top right
4. Enter the following details:

• • First Name
  • Last Name
  • Phone Number

5. Click Create Member

Important Notes

Email ID Cannot Be Added Manually

The system does not allow admins to manually add a student’s email ID because:

• The email address must be verified by the student
• The student must create and set their own password
• This helps prevent:
• • Incorrect email entries
  • Verification issues
  • Unauthorized account access

For security and verification purposes, students must complete their own registration.

What Happens After You Add a Student?

Adding a student manually is only for administrative tracking and management.

The student will NOT:

• Have access to the system
• Be able to log in
• Be able to join classes

until they complete their own registration through the platform.

Important: Use the Same Phone Number

When the student later registers themselves, they must use the exact same phone number that was entered during manual creation.

The system uses the phone number as a unique identifier to match records.

If the Phone Numbers Match

• The system links the student’s self-registration to the existing admin-created profile
• Only one student record is maintained

If the Phone Numbers Do Not Match

• The system treats it as a completely new student
• A duplicate student profile is created
• This can cause:
• • Duplicate records
  • Class assignment confusion
  • Reporting inconsistencies

Best Practice Recommendation

Their own phone number

Their own email address

This ensures proper verification, secure access setup, and accurate student records.

Updated on: 16/05/2026